Director, Human Resource & Administration (GMG/SEG 2)

Director, Human Resource & Administration (GMG/SEG 2)
Salary $1,927,065.00 – $2,290,674.00 per annum plus applicable allowances

Job Purpose

Under the direction of The Governor-General’s Secretary, the Director, Human Resource and Administration is responsible for directing the range of Human Resource functions at the Office of The Governor-General and Staff (OGG) to include Recruitment and Retention processes, development of Job Descriptions, Training and Development, Performance Management processes, Recognition and Rewards Programmes, Compensation and Benefits administration, Welfare and Wellness Programmes, and the development of appropriate Human Resource Policies and Procedures.

KEY RESULT AREAS/ OUTPUT

1. Operational Plan and Budget
2. Human Resource Policies and Procedures
3. Standard Operating Procedures
4. Recruitment and Selection Processes
5. Training & Development Programmes
6. Performance Evaluation Processes
7. Leave Management Processes and HR Records
8. Management of Compensation and Benefits
9. Staff Welfare Initiatives
10. Reports, Research findings, Correspondences

KEY RESPONSIBILITY AREAS

Management/Administrative Responsibilities

• Contribute to the Organisation’s Strategic Planning and Budgeting Process.
• Play the lead role in directing the Human Resource activities of the Office. Serve as the technical expert on all Human Resource matters. Provide guidance to Division and Department Managers on pertinent HR matters such as recruitment and selection, compensation and benefits, training and development, disciplinary procedures, leave administration, etc.
• Promote, encourage, and champion a high-performance, solutions-oriented “Culture of Excellence” at every opportunity and among all staff groups.
• Make recommendations to The Governor-General’s Secretary in relation to the organization structure, and the operations of the General and Personal Establishments to include but not limited to the alignment of staff, compensation and benefits, and appropriate policies and procedures.
• Develop and monitor the annual Human Resource Operational Plan and Budget ensuring that output is realized according to agreed and measurable targets. Schedule approved Human Resource activities and submit monthly cash flow requests to support same.
• Keep abreast of reporting timelines, and submit approved Human Resource reports to the Ministry of Finance/other Departments as required.

• Carry out ongoing assessment of Human Resource processes, policies and procedures; recommend and/or implement appropriate internal controls in keeping with the OGG Standing Orders, Staff Orders, Public Service Regulations and other appropriate Acts and Regulations.

• Ensure legal compliance by monitoring and implementing those regulations which govern Human Resource Management & Administration, the working environment, and Occupational Health & Safety issues as prescribed. Brief The Governor-General’s Secretary on these matters; conduct investigations as needed, and maintain appropriate records.

• Conduct periodic audit of HR records and Personnel Files to assure compliance with established requirements.

• Provide leadership and management oversight of direct reports.

• Prepare Agendas and coordinate arrangements for General Staff Meetings to include Minutes and follow-up with relevant parties on action items.

• Prepare and submit weekly/fortnightly/monthly/quarterly/annual Management reports on portfolio responsibilities as required.

Technical/Professional Responsibilities

• Keep abreast of changes within local and international forums that can positively impact management of the organisation’s human resource. Maintain connection with a strong HR Professionals network (within Public and Private Sectors), and participate in approved HR meetings and conferences as required.

• Conduct research as needed, analyze data and present findings to inform submissions for changes to organisation structure, classification of posts, compensation, benefits, and other needs as required.

• Manage recruitment and employee onboarding processes, to include appropriate advertisements, database of applications, pre-employment tests/assessments, and orientation schedules.

• Manage job evaluation processes to derive job descriptions for all posts. Maintain printed and electronic database of all dated and current job descriptions.

• Maintain an active Training and Development plan for all staff to include novel approaches as relevant. Encourage through deliberate initiatives, continuous learning and development.
• Conduct training needs assessments; identify appropriate interventions, and implement approved training and development activities on an on-going basis. Coordinate and/or facilitate training sessions as required.

• Implement and monitor the GOJ’s Performance Management and Appraisal System (PMAS), and/or the Performance Monitoring and Evaluation System (PMES) in keeping with the organization’s strategic plan and departmental operational plans. Devise and recommend for approval and implementation other appropriate performance management systems as required for staff engaged on the Personal Establishment and other contracted staff.

• Monitor performance evaluation timelines for all staff; submit timely requests to Division and Department Managers and Supervisors, and follow-up to assure timely conclusion of the process for each staff.

• Develop and implement approved Recognition, Rewards, Retention, and Welfare and Wellness programmes for the organization.

• Provide technical guidance and oversight for administrative processes relevant to compensation and all applicable benefits.

• Prepare for the approval and signature of The Governor-General’s Secretary, all correspondence relating to employment and terms of engagement of all staff. This includes, but is not limited to appointments, transfers, resignations, terminations, etc. Prepare required advisories to the Finance and Accounts Department to effect approved payments.

• Conduct Exit Interviews, analyze feedback, and make recommendations for corrective/other actions as approved by The Governor-General’s Secretary.

• Schedule meetings with Staff as needed to hear and resolve grievances. Provide advice to staff and Supervisors as relevant. Routinely update The Governor-General’s Secretary on all grievances and proposed disciplinary matters.

• Coordinate the periodic review of the OGG Standing Orders. Receive inputs and effect approved updates within agreed timelines.
• Conduct periodic sessions with staff to keep them abreast of the requirements of the OGG Standing Orders. Liaise with Division and Department Managers to assure consistent briefs to staff on the requirements of the Orders.

• Develop Standard Operating Procedures as relevant for the HR portfolio of responsibilities.

• Directly oversee the procurement process for the acquisition of uniforms and protective clothing/gears for relevant staff.

• Perform any other related duties which may be assigned from time to time.

 

REQUIRED KNOWLEDGE SPECIFIC TO THE POSITION

1. Sound knowledge of the operations of the Office of The Governor-General and Staff.
2. Sound knowledge of Human Resource policies and procedures within the Public Sector.
3. Knowledge of Laws, Acts and Regulations that impact Human Resource functions, e.g. Pensions Act, Employment, Termination and Redundancy Act, etc.

MINIMUM REQUIRED EDUCATION AND EXPERIENCE

• An undergraduate degree in Human Resource Management OR Business Administration OR Management or equivalent from a recognized University.

• Training in Human Resource Management in the Public Sector.

• Certification in Supervisory Management.

• At least five (5) years proven successful and progressive experience in Human Resource Management or related field in a public sector entity or comparable organization.

 

The Vision Statement of the Office of The Governor-General & Staff, “A Culture of Excellence through People, Performance and Partnerships”, underpins every aspect of its operations, as does the espoused values of integrity, commitment, adaptability, and respect for all.

If you believe that you are the candidate we are seeking, you may email your application letter and resume, along with contact details for two references to humanresources@kingshouse.gov.jm.

We appreciate all interests, however, we will respond only to shortlisted candidates.

Applications close on Monday April 15, 2019