Procurement Officer (GMG/AM 3)

Permanent Secretaries and Heads of Departments are asked to invite applications from suitably qualified officers in their Ministries/Departments to fill the post of Procurement Officer    (GMG/AM 3) – not vacant, in the Office of the Governor General and Staff (King’s House), salary range $933,049 – $1,109,102 per annum, and any allowance(s) attached to the post.

 

Job Purpose:

Under the general supervision of the Deputy Governor General’s Secretary, Corporate Affairs, the Procurement Officer assists the Unit in the procurement of goods, equipment, supplies and services and ensures that all goods and services procured are done in accordance with the Government of Jamaica procurement guidelines, policies and procedures.

 

Key Responsibilities:

Management/Administrative

  • Participates in the preparation of annual procurement plan for the procurement of goods, works and services for the Department.
  • Liaises with the Department’s programme managers and provides advice and support in the preparation of their annual procurement plans.
  • Provides relevant administrative support to the Department’s Procurement Committee.
  • Maintains proper records of the physical flow of all materials, equipment, supplies and services.
  • Ensures that procurement practices conform with all relevant legislations, regulations and guidelines.
  • Ensures that current procurement policies and procedures are provided to the relevant personnel in the Department.
  • Administers procurement activities in the Department to ensure transparency, objectivity, economy and efficiency in procurement undertakings.
  • Keeps abreast of trends and changes in procurement and makes recommendations for their adoption where necessary to enhance the Department’s procurement functions.
  • Assists in responding to audit queries in relation to procurement activities.

 

Technical

  • Checks purchase requisitions for accuracy and compliance with established policies and procedures.
  • Prepares tender/bid documents including Request for Proposal (RFP) and Request for Quotation (RFQ) to effect procurement.
  • Reviews tender/bid documents including Request for Proposal (RFQ) and Request for Quotations (RFQ) submitted by programme managers, for accuracy and completeness.
  • Administers orders and follow through on delivery of goods and services.
  • Assists in the preparation of monthly, quarterly and annual procurement reports to the relevant authorities (Office of the Contractor General etc.)
  • Other duties assigned from time to time.

 

Required Knowledge/Skills/Abilities:

  • Good oral and written communication skills.
  • Tact and ability to get along with others.
  • Excellent interpersonal skills.
  • Good negotiation skills.
  • Sound knowledge of Microsoft Office Suite (Word, Excel, PowerPoint).
  • Sound knowledge of the Government Procurement Guidelines and the Financial Administration and Audit Act.
  • Good time management skills.

 

Minimum Required Qualifications/Experience:

  • Bachelor’s Degree in Management Studies, Business Administration, Public Administration or equivalent.
  • Training/Certification in Government procurement policies and procedures.
  • At least two (2) years experience in a similar position.
  • Training/experience in inventory management and/or accounting would be an asset.

OR

  • Associate Degree /Diploma in Business /Office/Administrative Management.
  • Training/Certification in Government procurement policies and procedures.
  • At least three (3) years experience in a similar position.
  • Training/experience in inventory management and/or accounting would be an asset.

 

You may email your application letter and resume to humanresources@kingshouse.gov.jm. Please state the post of interest in the subject line.

We appreciate all interests; however, we will respond only to candidates shortlisted.

Applications close on Thursday, January 28, 2021.